Subject: Child Care Home Provider Data Collection and Disclosure

To all Executive Directors and Program Directors administering contracts with licensed family child care home providers or licensed-exempt individual providers

This email notice is to inform you of a new law that was just signed by the Governor that took effect on July 1, 2019, pursuant to Senate Bill (SB) 75, adopted as part of the omnibus trailer bill to the Budget Act of 2019–20.

Effective July 1, 2019, Education Code Section 8432 requires the CDE to immediately collect from contractors the data elements listed below for all licensed family child care home providers, as well as for all license-exempt individual providers, that provided subsidized services during the months of April 2019, May 2019, or June of 2019. The data elements are personally identifiable information and include:

  1. Child Care Provider Name
  2. Home Address
  3. Mailing Address
  4. County
  5. Work Telephone
  6. Cellular Telephone
  7. Email Address, if known
  8. The agency, contractor, subcontractor, or political subdivision of the state administering the state-funded early care and education program in which the provider participates
  9. The date the provider began subsidy care
  10. The date the provider ended subsidy care, if applicable
  11. Whether the provider is licensed or not
  12. Unique provider identification number, if applicable
  13. State Facility License Number, if known

As required in SB 75, the CDE will provide the above information to any child care provider organization(s) designated by the Public Employees Relations Board within 60 days of a request by the provider organizations. Provider organizations can only use this list for the purposes of establishing representation of family child care providers in collective bargaining. However, the CDE can also use this information to meet federal Child Care and Development Block Grant requirements, including emergency response preparedness.

A forthcoming Management Bulletin (MB) will provide specific information on implementation of SB 75 including:

  • Steps for contractors to electronically submit family child care home provider information to the CDE;
  • A timeline for additional technical assistance with MB implementation; and
  • A notice for CDE contractors to immediately send to child care home providers informing them of the data use.

During July 2019, and August 2019, contractors should be prepared for an increased workload associated with collecting and submitting the data to the CDE in order to meet statutory requirements set forth in SB 75.

If you have any questions regarding the information in this email, please contact Becky Halligan, Consultant, Early Learning and Care Division, at 916-322-6248 or by email at bhalligan.

P Please consider the environment before printing this email.

 The information contained in this correspondence is intended only for the individual or entity named above, and may contain information that is privileged and confidential. Dissemination, distribution or copying without the prior approval of the sender is strictly prohibited. If you think that you have received this message in error, please delete it and notify the sender. Marin County Office of Education